Style Guide

Requirements for Abstracts

To have your work considered for presentation at the conference please provide the following:

page one : contact details
• Name, institutional affiliation (if any, not required),
• Postal telephonic and electronic addresses. (In general conference correspondence will be conducted by email).
• Biographic statement of 40 words or less. Give details of two of your recent publications.

page two : abstract
In less than 300 words describe your proposed presentation. Indicate whether your proposal is related to the main theme of the conference, or for the above mentioned themes.

Submission
Abstracts are due by May 9th 2003.

Submit your abstract as a Microsoft Word file attached to an email send to sahanz03@arch.usyd.edu.au

In the subject line of the email write 'ABSTRACT: your title', title the Word document "yourfamilyname_titleword"

Process

The abstracts will be blind reviewed by two peers and by the conference committee.

These are the criteria for acceptance of the abstract:
• Does the abstract propose an original contribution to the scholarship of its field?
• Does the author demonstrate knowledge of the literature in this field and show what the main resources of the paper will be in terms of examples, data or arguments?
• Does the abstract show that there are interesting points of arguments, or justifications of research to be made?
• Is the abstract well written?
• Does the abstract address one of the conference themes?

If the abstract is accepted a full paper is then required and this is also subject to external review by two peers.

Abstracts due May 9th 2003
Response to abstracts by late May 2003
Full papers due July 20th 2003
Response to papers by mid August 2003
Revised papers due August 25th 2003

The 20th annual conference of the
Society of Architectural Historians
Australia and New Zealand.
2-5th October 2003

Timetable

• Full papers due July 20th 2003
• Response to papers by mid August 2003
• Revised papers due August 25th 2003

Academic Process

PROGRESS will have a double blind peer review of the full written paper. At least one of these peers will be external to the conference committee. All papers accepted for presentation will be published in Proceedings which are distributed to subscribers and for sale.

General instructions

• The word length for the proceedings is 3,500 with 4000 as a strict limit. This does not including footnotes. Footnotes should be limited to citations where possible
• Include the paper's title but not your name
• You can submit two illustrations with your text. You must have copyright for any images that you send. If the copyright is not yours you must attach a letter from the copyright owner giving permission. If an image is in your copyright state this
• Copyright of your paper and any images of yours will be retained by you. PROGRESS will have copyright over the Proceedings as an edited collection
• The presentations will be strictly 20 minutes with 10 minutes for questions

Document Form

Data Form
• Your submission must be in data form, using Microsoft Word 98 or later
• Scan your hard disc for viruses before you begin. Start with a new blank document
• Name your computer document using your ID number which you will see on your abstract. Use the naming form <ID number_PROGRESS_paper>
• Submit the paper as an email attachment. Put the document name:
<ID number_PROGRESS_paper> in the subject line
• Submit your paper as a Microsoft Word file attached to an email send to: sahanz03@arch.usyd.edu.au

Document layout
• The document should be set up with 2cm margins, on single A4 pages. IE: no header or footer, no gutter, no odd/even format, no special first page, no page numbering
• Commence the paper with an updated abstract titled "Abstract". This should be as close as possible to 200 words. (on top of the paper word limit). The abstract may be printed separately to the papers so please do not integrate the abstract into your introduction
• Use no styles or hierarchical headings, only use 'normal style' and make this 12 point Times, with 1.5 line spacing. Make paragraph breaks with two returns. Do not use indents, tabs, or 'space before/after' for paragraphs
• Quotes longer than 3 lines should be 'blocked' by indenting them by 1cm on the left margin only
• Use italic for bibliographic references or foreign language terms only. Do not use bold, or underlining or vary the font size

Footnotes
• The notes system used will be endnotes rather than footnotes. Use the Footnote function in Word and set it to 'endnotes', with a Arabic numbering from 1. Do not use Bibliographic software such as Endnote to format your citations. Endnote will leave in control characters which could make layout difficult
• The Citation Style is that used by the SAHANZ Journal Fabrications

Books
John Smith, The Theory of Architecture, Sydney: Sydney University Press, 1994, p. 21 (or pp. 21-24)
Short cite: Smith, Theory of Architecture, p. 35.
Use the full form on the first citation and the shortened form on subsequent citations. Do not use op. cit. and ibid.

Edited Books
Mary J Brown, 'Urban Design Revisited,' in Peter Jones & Mary Smith (eds), The History of Urban Design, Melbourne: Architectural Publications, 1995, pp. 108-116.
Short cite: Brown, 'Urban Design Revisited,' p. 110.

Journal Articles
John Smith, 'The Urban Malaise,' Urban Design Quarterly, 21, 3 (August 1990): 64-82.
Short cite: Smith, 'Urban Malaise,' pp. 73-74.

Conference Papers
From published proceedings, as per Journals

Archival collections
Should be referred to in a consistent manner. Where possible, reference should be made to document titles, box or files numbers, manuscript or archive collection, and place of lodgement, in that order.

Spelling

Spellings should follow those used in The Oxford English Dictionary or The Macquarie Dictionary.

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